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Data Processing UI Guide

This Guide describes how you can use the current UI to specify your Data Processing Operation.

Get started

To start specifying your Data Processing Operation, go to “Data Processing” in the Signatu menu bar.

Select “Dashboard”.

Make a Data Processing Group

Click on the “plus” icon to make a Data Processing Group.

Write a Group Name, e.g. “Website”.

Write a Group Description, e.g. “Website measurement”

What is a Data Processing Group?

A Data Processing Group:

  • contains one or more Data Processing Specifications.
  • are used to bundle together Data Processing Specifications that are related, e.g. website processing activities for a website.
  • can be used to build a consent dashboard.
  • can be integrated in a Privacy Policy as a section (in the Policy generator on Step 2). Se the Policy UI Guide.
  • can be copied to a Processing Record.
  • can be copied to an Access Request Response.

This ensures that all these documents are kept in sync.

Click on the “plus” icon to make a new Data Processing Group.

Create a Data Processing Specification

To create a Data Processing Specification in a Data Processing Group, click on the “plus” icon in the lower right corner.

Structure Data Processing Operation

Your Data Processing Operation can be structured or authored completely by yourself (see below).

To structure your Data Processing Operation, fill in and/or select:

  • Type of data, e.g. “IP address, browser string and website use”.
  • Data Processing Action, e.g. “collect”.
  • Purpose of processing, e.g. “measure (track, analyse and report) how users interact with website of website operator.”
  • Legal basis of purpose, e.g. “consent”.
  • Location of processing, e.g. “EU”.
  • if the data are Sensitive.
  • if you want to set your Data Processing Specification as a Consent Target.

Click OK.

To specify a new Data Processing Operation, click on the “plus” icon in the lower right corner.

NB! You have a duty to provide one processing purpose only in a single consent request.

See our GDPR Consent Legal Guide.

Edit structured Data Processing Operation

To edit a structured Data Processing Operation, click on “EDIT”.

Author your own free-form text Data Processing Operation

To author your own text for your Data Processing Operation, click on “TEXTS”.

Then click on the “plus” icon in the window that opens.

Then write a text that you want to present to your customers.

NB! Take care that the text fully describes the formal requirements of the Data Processing activity - i.e.:

  • the purpose of the processing,
  • the Data Processing action(s),
  • location of processing,
  • etc.

View Data Processing Operation

To view your Data Processing Operation, go to “Data Processing” in the Signatu menu bar.

Select “Specifications”.

Here, you can:

  • Click on the “Search” icon to search through your specifications.
  • Click on the “Download” icon to download a csv of your specifications.
  • Click on the “Pearch” icon to print your specifications.
  • Click on the “Columns” icon to show columns of your specifications.
  • Click on the “Filter” icon to filter your specifications.

Consent UI components can use a Data Processing Specification as a target for consent, as identified by the endpoint URL for the specification.

See our Technical Data Processing Guide.

Based on the target, the Signatu SDK can automatically build a UI for the end-user request.

See our Software Development Kit (SDK) that gives you tools to build integrations to Signatu using the React UI library.

Timestamp

Your Data Processing Specification is automatically timestamped.

Version control

Your Data Processing Specification is automatically versioned.

Signatu keeps track of up to 100 previous versions.

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