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Policy UI Guide

This Guide describes how you can use the current UI to make a Policy.

Get started

To start making a Policy, go to “Policy” in the Signatu menu bar.

Select “Policy”.

Click on the “plus” icon in the lower right corner.

Fill in your details.

Name your Policy.

Select a Policy language.

Click OK.

The app brings you to a Questionnaire.

Answer Questionnaire

The questionnaire will ask you to prepare information.

To generate a Policy text, you answer questions in the Questionnaire.

To navigate in the Questionnaire:

  • use the navigation side bar on the left side, and/or
  • click “NEXT” OR “BACK” at the bottom right corner.

Section helpt texts

To get help to understand and answer questions, the Section Helpt Texts inform you about why the section questions are necessary.

Question helpt texts

To get help to understand and answer questions, “Georg explains” at the right side of the Questionnaire will:

  • explain why the questions are asked.
  • explain whether your answer are relevant for other GDPR duties.
  • explain words and expressions.
  • give references to relevant legal sources and guidelines by data protection authorities.
  • give clickable references to relevant GDPR Articles.

Your individual answers

Some questions require you to fill in an answer.

A text in the placeholder window will guide you on how to write the answer.

Answer “I don´t know”

If you do not know the answer, you can click “I don´t know”, and later answer the question.

Integrate Data Processing Specifications

On Step 2 you integrate your Data Processing Specifications into your Policy.

This specification informs your users about your data processing operation, such as:

  • personal data,
  • processing action,
  • processing purpose,
  • legal basis,
  • etc.

Tasks

The questionnaire shows you tasks that are triggered by the answers you give.

You can add the tasks to your task list.

These are tasks that reveal other GDPR duties you may have.

Preview Policy

You can preview your Policy:

  • by clicking “PREVIEW POLICY” at the bottom of the page.
  • at the next last Section of the Questionnaire.

This is useful when you want to see how your answers fit in context.

Definitions

At the end of the Questionnaire, you can select definitions of words and expressions.

Policy Design

At the next last Section of the Questionnaire you can style the font, font size and colours of your Policy.

Publish Policy

To publish your Policy, click on “FINISH” at the lower right corner at the end of the Questionnaire.

Make new version of Policy

To make a new version of your Policy, go to Signatu menu bar, select “Policy”and click on “GO TO QUESTIONNAIRE”.

All versions are recorded and are immutable.

Make copy of Policy

To make a copy of your Policy, go to Signatu menu bar, select “Policy”and click on the three dots that vertically dotted and click on “COPY”.

Make another language version of your Policy

To make another language version of your Policy, go to Signatu menu bar, select “Policy”and click on the three dots that vertically dotted and click on “COPY” and set a new language for the copy.

Note that your individual answers must be written in the language you have selected.

Make a new Policy

To make a new Policy, go to Signatu menu bar, select “Policy”and click on the plus icon at the bottom right corner.

To view the Policy Content Delivery Network (CDN) link, go to Signatu menu bar, select “Policy”and click on the link icon on the Policies associated with your account.

View Publish date

To view the Policy Publish Date, go to Signatu menu bar, select “Policy” and click on the three dots that vertically dotted and view “Publish date”.

Integrate Policy in site/app

To integrate a Policy in your site/app, read the instructions at Technical Docs.

To view the Policy Content Delivery Network (CDN) link as Activelink or Permalink, go to Signatu menu bar, select “Policy”and click on the three dots that vertically dotted and click on the copy icon for “Activelink” and “Permalink”.

Download Policy

To download the Policy, go to Signatu menu bar, select “Policy”and click on the three dots that vertically dotted and click on the download icon for PDF, Markdown and JSON formats.

View added tasks

To view the added tasks, click on the check mark icon (✔) at the bottom of the Questionnaire or go to Signatu menu bar, select “Policy” and click “Tasks”.

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